Privacy Policy

Effective Date: July 17th 2024

All information and data will be stored in line with the latest Data Protection legislation, including the General Data Protection Regulation (GDPR) 2018.

As a self-employed play therapist, I am committed to protecting the privacy and confidentiality of my clients. This privacy policy outlines how I collect, use, disclose, and safeguard your personal information.

1. Information Collection

I collect personal information that you provide directly to me, including:

· Your name and contact information

· Your child’s name

· Your child’s date of birth

· Your child’s medical, developmental history and current health information

· Reasons for referral

· Family background

· School information

· Session notes and progress reports

· Assessments and reports

2. Assessment Measures and Questionnaires

As part of the therapy process, you or the person who referred your child may be asked to complete questionnaires such as the Strength and Difficulties Questionnaire. These are used to assess the severity of any emotional, behavioural, or mental health issues and to determine appropriate treatment. Questionnaires are typically administered at the beginning and end of therapy to measure progress. Any reports containing identifiable information are marked as confidential and stored securely. If reports are shared externally, they are anonymised to protect your privacy.

3. Use of Information

I use the collected information to:

- Provide therapy services

- Maintain client records

- Communicate with you about appointments and treatment

- Comply with legal and professional obligations

4. Information Sharing

I do not share your personal information except in the following circumstances:

- With your explicit consent

- To comply with legal obligations

- To protect your vital interests or those of another person

- In case of emergency situations

5. Supervision and Quality Assurance

As a registered play therapist with the British Association of Play Therapists (BAPT), I participate in regular clinical supervision to ensure the quality and effectiveness of my practice. During these sessions, I provide verbal reports on each child's progress, including their challenges, session activities, and significant themes in their play. The clinical supervisor, who is highly experienced in child therapy, provides support, advice, and assessment. While notes may be taken during supervision, any documents containing identifiable information are marked as confidential. This process is essential for maintaining high professional standards and ensuring the best possible care for your child.

6. Data Security

I implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction.

7. Data Retention

I retain your personal information for as long as necessary to provide services and comply with legal and professional obligations.

8. Your Rights

You have the right to access personal information that is held about you or your child. Your data protection rights include:

· Right of access: You have the right to ask for copies of your personal information.

· Right to rectification: You have the right to ask for your information to be rectified if you think it is inaccurate. You also have the right to ask for information to be completed if you think it is incomplete.

· Right to erasure: You have the right to ask for your personal information to be erased in certain circumstances.

· Right to restriction of processing: You have the right to ask for the processing of your information to be restricted in certain circumstances.

· Right to object to processing: You have the right to object to the processing of your personal data in certain circumstances.

· Right to data portability: You have the right to ask that I transfer the information you gave to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

To exercise any of these rights, please contact me using the information provided in the "Contact Information" section below.

9. Changes to This Policy

I may update this privacy policy from time to time. I will notify you of any significant changes by posting the new policy on my website or providing it to you directly.

10. Contact Information

If you have any questions or concerns about this privacy policy, please contact me at:

Beth Job, email: beth@pembsplaytherapy.com

Beth Job is registered with the Information Commissioner’s Office (ICO).

Pembrokeshire Play Therapy Data Protection Register number: ZA843811